1.1 Cold Storage Kids Run 2018 is organised by Cold Storage Singapore (1983) Pte Ltd ("Organiser") in accordance with these Rules & Regulations (“Terms”) that is applicable to the Participants, which can be found at Coldstoragekidsrun.com.sg ("Official Website").
1.2 Please read these Terms carefully before submission of online registration form. Completion and submission of the online registration form confirms your agreement to abide by the Terms of Cold Storage Kids Run 2018.
1.3 The Participant agrees to: (i) provide true, accurate, current and complete information about the Participant required by the Organiser in the online registration form (the "Registration Data"); and (ii) maintain and promptly update the Registration Data to keep it true, accurate, current and complete. To the extent permitted by law, the Organiser shall not be liable for any claim, demand, liability or action resulting from the Participant’s omission, neglect and/or failure to supply the Organiser with the updated information and the accuracy and completeness of those information.
1.4 The Organiser may contact the Participant from time to time by email regarding race matters. Any notice sent to the email address registered with the Organiser shall be deemed as received by the Participant.
1.5 If the Participant provides any information that is untrue, inaccurate, not current or incomplete, or if the Organiser has grounds to suspect that such information is untrue, inaccurate, not current or incomplete, the Organiser may suspend or terminate the Participant's registration and refuse any and all future use of the Official Website (or any parts thereof). The Organiser shall not be held responsible for any disputes arising from incomplete entry details.
1.6 These Terms shall be governed by laws of Singapore, and the Participants and the Organiser agree to submit to the jurisdiction of the Singapore Courts.
1.7 The Organiser, its officers, employees, contractors and/or third party service providers may take the Participants’ photographs, motion pictures, video, sound or any form of recordings during the event. The Organiser reserves the right to use such photographs, motion pictures, and/or recordings for any legitimate purposes, including commercial advertising.
1.8 The Organiser reserves the right to amend these Terms from time to time without giving prior notification or any reasons thereof.
2.1 Registration is open to residents in Singapore of all ages. Participants below 18 years of age need to seek parental or guardian consent before participating in Cold Storage Kids Run 2018. The Organiser has the absolute discretion to reject and refuse the registration of a potential participant without assigning any reason to the participant, and to terminate such registration for any reason whatsoever.
2.2 The Organiser reserves the right to cancel or postpone Cold Storage Kids Run 2018 at any time. The Organiser may, but is not obliged to notify the Participants of such cancelation or postponement. If Cold Storage Kids Run 2018 has to be cancelled or postponed, there shall be no refund of registration fees paid and the Organiser shall not be liable for any other loss or inconvenience caused.
2.3 The Organiser reserves the right to set the fees for the different categories as expedient to its intents and purposes.
2.4 Once the online registration form has been processed, there will be no refund of registration fees for those Participants who eventually do not take part in Cold Storage Kids Run 2018, for whatever reason.
2.5 Participants who withdraw from the race before 2359hrs on 11 April 2018 will enjoy a 50% refund of the paid registration fees. Refund will be made via cheque. Withdrawal notifications must be in writing to email@example.com. Telephone and verbal notifications will not be accepted. Withdrawal after 11 April 2018 will not be accepted and no refund of registration fees paid.
2.6 Participant may change the category (upgrade or downgrade) by paying $15 administrative charge for change of category.
2.7 Participants who decide to downgrade their category (i.e. change of category to one of lower value) must do so before 2359 hrs on 11 April 2018. No refunds will be made for the difference in pricing. All requests for change must be in writing to firstname.lastname@example.org. Telephone and verbal notifications will not be accepted.
2.8 Participants who wish to upgrade their category (i.e. change of category to one of higher value) must do so before 11 April 2018. Top up of the price difference must be made in order for the change to take place. All requests for change must be in writing to email@example.com. Telephone and verbal notifications will not be accepted.
2.9 The Organiser reserves the right to limit and refuse registrations/entries without assigning any reasons thereof.
2.10 The Organiser reserves the right to replace the race entry pack items with items of similar value.
3.1 The Organiser reserves the right to amend the Cold Storage Kids Run 2018 race routes as they deem fit for the safety of the Participants and/or to prevent any potential hazards in the running of the event, at any time without prior notice to the Participant. In such cases, every effort will be made to inform the Participant prior to the date of the event. The Organiser shall not be liable for any other loss or inconvenience caused due to such changes.
3.2 Participants must wear their assigned number bib as instructed at all times during the race. Participants without the allocated bib number will not be allowed to take part in the race. The Organiser shall not be held for any claim, demand, liability or action resulting from the Participant’s omission, neglect and/or failure to wear the assigned number bib.
3.3 The Organiser reserves the right to delay the commencement of the race in the event of inclement weather. Should the inclement weather persist after the delay, the Organiser reserves the right to cancel the race without refund of registration fees.
3.4 "Gun Time" will be used to determine the winners for competitive categories. Gun time is the time from the start signal until the runner crosses the finish line.
3.5 For podium finisher appeals, both the prize winner and possible prize winner must be present. Appeals must be made on-site in person to the race officials, in a written format, at least 30 minutes before the prize presentation that will be held on the same day. All appeals are subject to a $50 appeal fee. The appeal fee will only be refundable upon successful appeal. There will be no refund for unsuccessful timing appeals. The Organiser's decision is final and reserves the right not to entertain any appeals submitted after 20 May 2018.
3.6 The Organiser reserves the right to replace any winners if he/she is found to be disqualified.
3.7 Participants who do not start within 30 minutes from their respective flag off point will be disqualified and for safety reasons, may not be allowed to start.
3.8 Participants below the age of 18 are required to seek parental/guardian consent and fill up the relevant indemnity form when registering online, failing which, the Organiser reserves the right to refuse entry to that Participant.
3.9 No pets, or any form of wheel-run objects of transport e.g. inline skates, prams, push cars, shoes with built-in or attached rollers is allowed on the course during the race except official race and medical vehicles.
3.10 While baggage deposit services are provided on the race day, the Organiser will not be held responsible for any loss and/or damage, personal or otherwise, to the belongings and items deposited. The Organiser also reserves the right to check any item or baggage deposited.
4. MEDICAL SAFETY
4.1 Whilst reasonable precautions will be taken by the Organiser to ensure the safety of Participants, Participants take part at their own risks and the Organiser, their sponsors and their appointed officials shall not be liable for any death or injury, loss or damage, suffered or otherwise, and howsoever arising.
4.2 The Organiser reserves the right to remove any Participant deemed physically incapable of continuing with the run to prevent him/her from causing greater harm and injury to himself/herself.
4.3 Participants are strongly encouraged to go for a medical examination and/ or consult their medical practitioner prior to registration and before the actual race day. For the safety of Participants, Participants are advised to run on the designated route and observe traffic regulations.
5. CONFIDENTIALITY AND PERSONAL DATA
5.1 By visiting the Official Website, submitting the Participant’s Registration Data onto the Online Registration Portal and/or participating in the Cold Storage Kids Run 2018, the Participant consents to the Organiser’s collection, use and disclosure of the Participant’s Registration Data for any or all of the purposes stated in the Privacy Statement.
5.2 Please read our Privacy Statement for an explanation of the Organiser’s practices and policies relating to the collection, use, storage and retention of the Registration Data.
5.3 Personal data collected from the online registration and held by the Organiser will be kept confidential and will only be used, disclosed, stored and processed by the Organiser pursuant to the purposes of which such Registration Data (including the Participant’s personal data) are given to the Organiser under these Terms including without limitation the registration and participation in the Cold Storage Kids Run 2018 via the online registration portal. Nevertheless, the Organiser may provide this information including the Registration Data to third parties including without limitation to the Organiser’s advertisers, associated companies, contractors/agents, or other network service providers who perform certain tasks for the Organiser in connection with the Cold Storage Kids Run 2018, or other provision of services to the Participants. All such third parties are required to keep confidential of any information received from the Organiser and are prohibited from using Registration Data except to provide the requisite services to the Organiser.
5.4 The Organiser may disclose Registration Data without notice, only if required to do so by law or in the good faith belief that such disclosure is deemed necessary to the Organiser.
5.5 All reasonable efforts are made by the Organiser to ensure that any Registration Data held by the Organiser is stored in a secure and safe place.
6. DISCLAIMER; LIMITATION OF LIABILITY
6.1 The Organiser represents or warrants that the online registration portal and/or the Official Website will always be available and meet the Participant’s requirements, that access will not be interrupted, that there will be no delays, failures, errors or omissions or loss of transmitted information, that no viruses or other contaminating or destructive properties will be transmitted or that no damage will occur to the Participant’s equipment including computer, tablet or mobile phone. The Participants have sole responsibility for providing adequate protection and back up of data and/or equipment and for undertaking reasonable and appropriate precautions to scan for viruses or other destructive properties.
6.2 Without limiting to the foregoing, all information and materials contained in the online registration portal and/or Official Website are provided on an “as-is” basis. The Organiser assumes no responsibility and shall not be liable (to the extent permitted by law) for any damage or injury arising out of your registration and participation in the Cold Storage Kids Run 2018 or access to the online registration portal and/or Official Website, or any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communication line failure, interception of online communication, software or hardware problems (including without limitation loss of data or compatibility problems), whether for breach of contract, tortious behaviour, negligence or under any other causes of action.
7. WAIVER AND INDEMNITY
7.1 By using and accessing to the online registration portal and/or the Official Website, and by taking part in the Cold Storage Kids Run 2018, the Participant agrees, to the extent permitted by law, to indemnify and hold the Organiser, its directors, employees, its sponsors, agents, and third party service providers harmless with respect to any claims arising out of your breach of these Terms, your use of the online registration portal or any action taken by the Organiser as part of its investigation of a suspected violation of these Terms or as a result of its finding or decision that a violation of these Terms has occurred. This means that the Participant cannot sue or recover any damages from the Organiser, our directors, employees, sponsors, agents and third party service providers as a result of the Organiser’s decision to remove or refuse to process any information or content, to warn you, to suspend or terminate your registration or your participation in the race, or to take any other action during the investigation of a suspected violation or as a result of the Organiser’s conclusion that a violation of these Terms has occurred, to the extent permitted by law. This waiver and indemnity provision applies to all violations described in or contemplated by these Terms.
WAIVER AND INDEMNITY FORM
1. I fully understand and acknowledge the risks involved in my participation in the Cold Storage Kids Run 2018 and I accept full responsibility and assume all such risks.
2. I hereby represent, warrant and undertake to the Organiser the following with full knowledge that they shall be relied upon by the Organiser in accepting my registration: -
i. My personal particulars disclosed in the registration form are accurate, full and complete;
ii. I do not have any medical condition that would affect my safety or physical well-being;
iii. I am medically and physically fit and competent to participate in the Cold Storage Kids Run; and
iv. I shall dutifully and fully abide by these Terms and any applicable laws.
3. I confirm that the representations, warranties and undertakings herein are true and accurate.
4. I (including my heirs, successors and assigns) undertake not to make any claims or lodge any complaints whatsoever against the Organiser, sponsors or officials of the Cold Storage Kids Run 2018 for any injury, death or loss/damage to property sustained during the Event/disputes over any matter in relation to the Cold Storage Kids Run 2018.
5. I (including my heirs, successors and assigns) agree to hold the Organiser, sponsors, appointed officials/suppliers (each an 'Indemnified Party') harmless and keep each Indemnified Party fully and effectively indemnified from and against any and all losses, costs (including legal costs on a full indemnity basis), claims, damage and expenses whatsoever which any of them may incur (directly or indirectly) as a result of my breach of any of these Terms.
7. I am agreeable to the Organiser or its appointed vendor to SMS or email me on any service related updates with regards to this event purpose only.